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Administrative Assistant

McLean, VA, United States

Job ID: 6690

Date published: 7-Aug-2018

Pontoon is looking for an Administrative Assistant  for a large client of ours in McLean, VA. Need to work onsite in McLean, VA. Provide administrative support  to executives, handle complex calendaring and event support.

Responsibilities:

Perform a variety of complex and routine administrative tasks and work with little or no supervision, in compliance with written and oral guidance and policies.

Maintain responsibility for regularly coordinating the senior executive's schedule, meetings, travel arrangements, and teleconferences,

Prepare timely and accurate expense reports, briefings, and correspondence, serve as the final line of review of documents prior to submission to the senior executive,

Constant attention to detail in composing, typing, and proofing materials, establish priorities, and meet deadlines.

Qualifications: 

-8+ years of experience with working in a computer environment, including working with the Internet, e-mail,  Web-based operations, and Microsoft PowerPoint and Excel at an advanced level required 
-Expert level proficiency with Excel including pivot tables, macros, v-lookup 
-Expert level proficiency with MS PowerPoint including experience creating and editing polished presentation decks for senior executive audiences 
-8+ years of experience in working with senior executive clients 
-Knowledge of Microsoft Office 2007 and MSFT 2010 and Windows 365 Product Suite, including all functions 
-Ability to manage multiple complex calendars with multiple constraints and to form strong working relationships with staff, clients, and the assistants of other leaders across the firm 
--Ability to maintain the highest level of confidentiality in handling sensitive material concerning the organization and the executive's role within the organization 

Additional Qualifications: 
--Experience with supporting a senior leader, including VP, SVP,  or Deputy Director level position 
-Knowledge of the DoD environment and how to operate and support staff within federal contractor roles, including how to operate in and around policies or procedures of the DoD 
-Ability to work in a fast-paced environment and juggle multiple tasks and demands 
-Ability to anticipate requirements, perform proactively, and prioritize work without oversight 
-Ability to plan complex meeting agendas and plan and prepare the appropriate logistics to support the meetings 
-Ability to interact with executives, senior leaders, and other executive assistants from the client community, other industry partners, and within the firm 
-Ability to creatively solve a wide variety of problems and develop appropriate responses to a wide variety of unique challenges and opportunities 
--Possession of excellent oral and written communication skills 

-BA or BS degree 



Our culture:
Open: We are direct and honest. We say what we do and do what we say. Transparent about everything we do, we always behave with the highest level of integrity towards our customers, partners and each other.
Courageous: Empowered to speak our minds and unafraid of challenging ourselves. We’re confident in our creativity and determined to excel.
Dedicated: We emotionally invest in our work and our clients’ business to create positive impact. 



Our voice:
Calm: Our brand communicates a sense of calm whenever it’s presented to the world. Notably reassuring, it comes from our understanding of what our clients need and our vast experience in delivering it.
Confident: Our communications have a straightforward confidence to them. The fact is, we don’t speak unless we have something relevant and original to say. We are viewed as authoritative, never arrogant.
Spirited: Our communications are spirited and dynamic, we seek to engage our audience, not patronize them. Always respectful, we like to inject a touch of wit where appropriate.

Pontoon, with corporate headquarters in Jacksonville, Florida, United States is the global leader in workforce solutions. Pontoon specializes in Contingent Workforce Solutions, Recruitment Process Outsourcing and Workforce Consulting. Operating with nearly 1,000 colleagues worldwide, Pontoon currently delivers talent management solutions in 74 countries for its 100-plus clients, a global client base that is broader and deeper than the industry has experienced to date. Pontoon is one of the largest worldwide MSPs, and has been named the #3 global enterprise providers of RPO services.
We are an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.