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Recruitment Coordinator II - Direct Hire/Colleague
Toledo, OH, United States
Job ID: 7230
Date published: 6-Dec-2018
The Recruitment Coordinator II, under moderate to general supervision, provides assistance to one or more recruiters on basic administrative tasks related to the full life-cycle recruitment process, focusing on enabling the team to effectively meet expectations, and ensuring a positive and efficient experience for prospective candidates. Typically, responsible for one or more client accounts with a mid-level volume of open requisitions that cover various roles and skillsets, as defined by the client.
· Initiates requisitions and/or assists with facilitating appropriate approvals for requisitions.
· Schedules candidates for telephone and/or face-to-face interviews and orientations.
· Administers electronic candidate assessments and pre-screens candidates according to identified qualification standards.
· Enters and tracks candidate data in various electronic systems and runs standard reports as required.
· Administers pre-employment activities, including, but not limited to, coordinating forms, applications, offer letters and expense reports, drug testing, background and reference checks, and security clearance validation.
· Coordinates the preparation of and/or assists with the distribution of new hire informational packets.
· Audits candidate files to ensure required records are completed and entered into the appropriate electronic systems.
· Fields general, straight forward to moderately complex inquiries from candidates and hiring managers; escalates inquiries to senior team members and/or management as necessary.
· Assists with coordinating logistics for recruiting events, such as job fairs, open houses, and invitation-only events.
· Identifies areas of potential optimization and shares with management.
· May train and provide guidance on industry best practices to less experienced team members.
· Participates in special projects and performs other duties as assigned.
EDUCATION & JOB REQUIREMENTS:
High school diploma or equivalent with a minimum of two (2) years of related administrative support experience.
Previous experience utilizing Applicant Tracking Systems (ATS) and/or Human Resources Information Systems (HRIS) is preferred.
KNOWLEDGE, SKILLS & ABILITIES:
- Skilled in communicating effectively verbally and in writing.
- Skilled in preparing clear and concise documents, including, but not limited to reports, correspondences, and other written materials.
- Ability to establish and maintain effective working relationships.
- Ability to prioritize, organize and perform multiple work assignments simultaneously while meeting assigned deadlines.
- Ability to maintain confidentiality and handle highly sensitive/confidential information.
- Ability to function effectively with or as part of a team.
- Ability to perform accurately in a detail oriented environment.
- Ability to demonstrate effective customer services skills.
- Ability to maintain a basic understanding of and compliance with related federal, state, and local laws, rules and regulations.
- Knowledge of and the ability to demonstrate effective office practices and etiquette.
- Proficient with Microsoft Office products, such as Word, Excel, PowerPoint and Outlook.
- Proficient with electronic recruiting and sourcing resources, such as customer relationship management (CRM) tools, applicant tracking systems (ATS), and job boards.